Changing the label color on an email can help you organize your inbox and prioritize messages effectively. Whether you’re using Gmail, Outlook, or another email service, modifying label colors is a straightforward process that can enhance your email management.

How to Change Label Color in Gmail?

Gmail allows users to customize label colors easily. Follow these steps to change the label color in Gmail:

1. Open Gmail: Log in to your Gmail account.
2. Locate the Label: On the left sidebar, find the label you want to change.
3. Access Label Options: Hover over the label name, and click the three vertical dots that appear.
4. Select Label Color: Choose "Label color" from the dropdown menu.
5. Pick a Color: Select a color from the palette, or click "Add custom color" to create your own.

Changing label colors in Gmail can help you quickly identify important emails. For example, you might use red for urgent tasks and green for completed ones.

How to Change Label Color in Outlook?

In Outlook, labels are known as categories, and you can change their colors by following these steps:

1. Open Outlook: Launch your Outlook application or access your Outlook account online.
2. Go to Categories: Click on "Home" in the top menu, then select "Categorize" in the toolbar.
3. Manage Categories: Click "All Categories" to see a list of existing categories.
4. Edit Category: Select the category you want to change, and click "Rename" or "Color."
5. Choose a New Color: Pick a color from the options or create a custom one.

This method allows you to visually prioritize emails and tasks, making it easier to manage your inbox efficiently.

Why Change Label Colors?

Changing label colors can significantly improve your email organization. Here are some benefits:

• Visual Prioritization: Colors help you quickly identify high-priority emails.
• Enhanced Organization: Differentiate between work and personal emails.
• Improved Productivity: Spend less time searching for specific emails.

Practical Examples of Using Label Colors

Here’s how you can use label colors effectively:

• Red for Urgent: Mark emails that need immediate attention.
• Green for Completed: Use green for tasks you’ve completed.
• Blue for Information: Assign blue to informational emails that require no action.

These examples demonstrate how color-coding can streamline your email management process.

People Also Ask

How Do I Create a New Label in Gmail?

To create a new label in Gmail, click on "More" in the left sidebar, then select "Create new label." Name your label and click "Create." You can then assign emails to this label.

Can I Change Label Colors on Mobile?

Yes, you can change label colors on the Gmail mobile app. Tap the menu icon, go to "Labels," select the label you want to change, and tap "Label settings" to choose a new color.

What Are the Benefits of Using Email Labels?

Email labels help categorize and organize emails, making it easier to find messages quickly. They also allow for better task management and prioritization.

How Do I Remove a Label in Gmail?

To remove a label in Gmail, go to "Settings," select "Labels," and click "Remove" next to the label you want to delete. Confirm the removal when prompted.

Can I Share Label Colors with Others?

In Gmail, label colors are personal and cannot be shared with others. However, you can inform colleagues about your color-coding system for consistency.

Conclusion

Changing the label color on an email is a simple yet powerful way to organize your inbox. By following the steps outlined for Gmail and Outlook, you can customize your email experience and improve productivity. Remember, using label colors effectively can help you prioritize tasks and manage your time better.

For more tips on email management, consider exploring topics like "How to Use Filters in Gmail" or "Best Practices for Managing Email Overload."